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Lacking Inspiration? Read A Blog to Write A Blog!

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This is a guest post by Cori Padgett, the creative brains and dubious brawn behind the blog Big Girl Branding.

Alright, sometimes blogging isn’t easy. One day you get stuck and at a loss as to what to write about. Another day you feel like what you’re blogging about is just dull, dry and boring. Still another day rolls along and you feel you wrote something spectacular, but the rest of the world doesn’t happen to see it that way.

Wind meet sails. Sails… meet deflation.

It happens.

But it doesn’t spell doomsday for your blogging career. It just means you need a little inspiration. You need a little sumpin’ sumpin’ to get your creative juices flowing, to unblock those clogged neuro-pathways and unleash your inner blogger rockstar. [Read more…] about Lacking Inspiration? Read A Blog to Write A Blog!

5 More Common Distractions to Bloggers and How To Deal With Them

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Pencil on paperLast year, James Mowery posted about five common distractions that bloggers face in the course of a writing/blogging workday. James cited TV, games, mobile phones, social networks and even the web as top distractions. There are a host of other things out there that can get your focus out of writing. Here are a few, and some tips on how to deal with them.

1. Chores

Most probloggers and writers I know work from their home offices or from their homes. While you get to save a lot on daily expenses when you work from home, one big challenge is managing your time between work and domestic life. Face it–there are just a lot of tasks and chores that one might need to take care of while at home. You might have to do some cleaning and organizing. You might need to prepare food for lunch or dinner. You would inevitably find some pressing task to do. Even when you’re not actually doing these, the mere fact that these are on your mind can take your focus off blogging and writing work.

One way to deal with this is to finish quick tasks as soon as you can, so they don’t accumulate and overwhelm you. As for the bigger ones–like cooking–you can perhaps schedule a thirty-minute break. Hey, you need to eat, too! Then, perhaps, you can relegate the big, time-intensive things to the weekends, like grocery shopping, washing the car, and the like.

2. Kids

One of the reasons I chose to run my work and business from home is so I can keep tabs on my kids. I bring them to school in the mornings, and fetch them before lunch–that way, I’m assured of their safety, the paranoid dad that I am. But as my kids are only starting to learn independence (they’re in their early primary grades), I find myself being asked to do this and do that every so often. Kids need snacks, after all. Kids need their bath. Kids need their afternoon nap.

A good way to deal with this is by blocking off a few minutes of your workday to spend quality time with your kids. This way, they don’t feel left out, and you get to do things together without distractions (yes, they need your focus, too). But make sure they understand that you need to work for a living, and that you shouldn’t be disturbed while on the job. Another good way to deal is by giving them activities to do while you’re at work. Let them play. Let them do their homework. Or how about assigning chores to them, if they’re big enough (distraction #1 and #2 solved!)?

3. Problems

Everyone has problems. These could be money problems, family problems, health problems, or such. Thinking about these big things can take your mind off your concentration. How could you write great blog posts, after all, if you’re constantly thinking of how to pay off a big debt, or if you’re coughing and sneezing all the time.

Why not focus on solutions, instead of the problems? This way, you might be more inspired to work. Money problems? Then being more productive would probably help solve that in the long run. Health problems? Do something about it–rather than worry, why not be proactive? Family problems? Talk!

I can classify problems as those that can be set aside for a later time, and those that need to be addressed urgently. If you have some serious illness, then you have to take care of it as soon as you can, especially if it’s debilitating and if it can sap you of energy you need to be productive. Some problems can be set aside for later. If you need money, why not just focus finishing your work now, so you can get to bill your client earlier, for instance?

4. The temptation to slack or sleep

Another big problem faced by home-based professionals and entrepreneurs is the allure of the bed. And I don’t mean this in a naughty way. When you feel sleepy and tired (and unfocused and uninspired, as well) there’s always the temptation to just sack it out. It’s not just the bed. There’s also the couch, the recliner, and even your desk.

Here lies the importance of dedicating a certain room–or at least a space–just for work. Don’t work in the bedroom. Keep it sacred: just for sleep, rest, and those other private things. Set your environment such that it’s conducive to work, and that it’s not too relaxing. Avoid dim lights, very soft furniture and boring environs. I sometimes find my office chair too comfortable, that I move to a less comfortable seat, so I don’t fall asleep.

However, sometimes, you just have to succumb to your tiredness. If you feel you’re too tired to be productive, then why not take a nap? After fifteen to thirty minutes, you’d feel refreshed and full of ideas to work on. If you’ve spent all day working, then you do deserve a good night’s (or day’s) sleep. When you wake up, take note of dreams or ideas you might have had, as these might be valuable later on. Early mornings are conducive to writing, in my opinion.

5. Work

Many multitaskers would agree with me that work can also be a big distraction. When you juggle a lot of tasks, every other ongoing task can take your mind off the important thing you want to focus at the moment. If you’re a freelancer, you might be working on more than one client or project, and you just can’t give 100% to just one at any given time. If you work for someone, then you might find yourself working on an ever-growing task list, that you’re confused with which item to address first.

This can be best addressed with GTD solutions, or at least by organizing your workflow. Keep a task list, and keep it prioritized. More importantly, try to keep it short. Why not get the small things out of the way early on? Those things that can be done in two minutes or less should only take two minutes or less. And once these are out of the way, you can spend big chunks of your time on the bigger stuff.

Dealing with other distractions

Sometimes, distractions are not all that unproductive, though. For instance, online discussions, forums and social networks can be great breeding grounds for great ideas and for connecting with the right people. Even downtime can be productive if you know how to make the most of it. For a writer, you can use this time to observe your environment, and take stock of current events–things that can help give you ideas on what to write about later on.

The best way to deal with distractions is identifying these, and knowing the best way to deal with them. It’s a matter of managing your time and resources such that you are productive in those things that matter.

image credit: flickr/tomsaint

How to Maintain Focus When Writing

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QuillAs a blogger and writer, I must admit that there are days when I’m just on a roll. I’m able to achieve significant output. I’m able to manage my time wisely, and I’m generally productive. But then there are also those days when I uselessly stare at the computer screen for hours on end, never able to come up with anything sensible enough to publish.

The difference between these two scenarios is focus. I’m that kind of person who needs to really concentrate in order to accomplish what I start.

Most of the time, I can best focus when there are no outside distractions. This is mostly attainable very late at night or in the wee hours of the morning when everyone else is asleep. However, just being alone in silence is not an assurance that one can focus. I, for one, often have a lot going on in my head. Sometimes it’s the internal distractions that are the bigger deterrents to focus, and not the external ones.

When producing content, such as blog posts, articles, contributing to online discussions, and the like, here are a few things I like to do, which oftentimes make it easier to focus and concentrate on writing.

Research beforehand

I must admit that a lot of my blog posts have been based on information that I happen to have chanced upon. These are more difficult to write than content that I’ve been able to do prior research on, though. This is because I tend to open too many windows and links when I simultaneously write and look for information. I tend to navigate away from the main task at hand, and before I know it I’ve already forgotten to finish what I’ve started writing.

When one gets all the information ready before even starting the first word in an article or blog post, then all that’s needed is to refer to the source information every now and then, which will not take time because these are already available readily. So when you find something interesting to write about, you should already spend the next few minutes learning all about it, before even saying your own piece.

Have all your tools ready

Just like a soldier marching into battle without ammo, writing without the proper tools would require you to keep marching back to base for supplies. You would never accomplish anything this way, though. So it’s best to have your tools ready. And I mean anything that’s related to your writing, and anything that helps you along the way.

In my case, I like having a freshly brewed mug of coffee beside my keyboard while writing, so I can take sips while I compose thoughts and sentences in my head. It’s one of those habits that one cannot do without. If I find myself without a very hot (or very cold, depending on the weather) beverage beside me then I find myself rushing to the pantry to prepare something. Along the way, I would’ve already lost focus and the drive to finish my piece.

These tools could include your favorite word processing software, your favorite browser, and any other tool that you directly or indirectly use when writing. If you often write on a portable computer, make sure you have enough battery power for your writing session. If you need to publish a blog post, you’d better have a live Internet connection. It just isn’t the same saving a post offline and publishing only when you get the chance to connect.

Maximize

One of the more popular posts I’d written on in the years past is about maximizing windows. Some people prefer maximizing the current window so they can focus on the document or whatever application they are working on. This definitely helps reduce sources of distraction. Among other things you can do are turn off your IM client, switch your phone to silent mode, and generally try to reduce distractions in your periphery. Also, try to resist the urge to check your email inbox every two minutes or so.

Take a break

Sometimes, maintaining focus requires taking a break, too. Marathon writing sessions are great as long as you can keep the energy and focus up. But standing up and stretching every thirty minutes or so can surely help with circulation. Try to do breathing exercises, too. Or just walk around for a couple of minutes. These can help clear the cobwebs up in your head. If all else fails, sleep on it. You might be able to develop on your ideas better in the morning. Sometimes, you will realize it’s an idea not worth building upon at all.

Everyone has his own preferences, and his own notion of a productive environment that’s conducive to creativity. The common denominator here is that one often needs to be in the zone to be productive. For a writer, that’s where the magic happens.

image credit: flickr/b1gw1ght

How Long Does It Take to Proofread a Blog Post?

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Magnifying glassJustin recently wrote a post about proofreading tool After the Deadline. True enough, it makes sense to check your draft for misspellings, and mistakes in grammar and punctuation before hitting the publish button. If you’re using web markup, it also makes sense to check the draft for any unclosed or misplaced tags.

But aside from these simple mistakes, it takes more time to actually check a post if it does make sense. First, you have to check if your argument is reasonable. Then, you have to check if you got your facts straight. Then you need to check if your sources are valid, and if your post does point to the original (or at least the best quality) source of information. And there’s also a host of other things I’d like to check before hitting publish. Here would be a short checklist.

  • Check spelling.
  • Check grammar.
  • Check for clarity. I like using precise language. For instance, “hard” can mean many things. So I prefer to use “difficult.”
  • Check for conciseness. Usually, during proofreading I remove unnecessary sentences and even paragraphs.
  • Check for readability. I like to divide my posts into easily-digestible paragraphs. Better yet, I use headings, for easier scanning.
  • I do a logic check. Does my reasoning really make sense? Sometimes I rearrange paragraphs for better buildup.
  • Check categories and tags.
  • Check the site URL. With the many blogs I write on, I might be writing on the wrong site!
  • Preview the post to see how it looks like as a finished product.

I often find myself reading and rereading a draft before finally publishing. If it’s a feature post, proofreading often takes about 150% to 200% of the time I spent drafting the actual thing (or even longer). If it’s a news post, I’m more concerned with the timeliness of the article, so the time spent editing could be significantly shorter.

I think I may be too much of a perfectionist that sometimes i even scrap a draft if I think it won’t cut the grade in terms of quality and applicability to a blog. Sometimes I decide to move the draft to another site altogether, if my writing and editing results in straying away from the original intent or idea.

Either that, or perhaps I’m afraid of criticism.

My point here is that for me, I think readers deserve shorter, clearer blog posts that make an impact, rather than a post that just rambles and rambles and isn’t even clear on what the author wants to say. It’s more difficult to edit than write. But with more effort put into editing a post, it makes it easier for your readers to understand what you want to say, and this makes for better writing.

How long does it take for you to edit and proofread a blog post?

Image credit: flickr/data_op

A Proofreading Tool For WordPress

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You’ve just finished typing up a great post for your blog and you’ve made sure all your links work. You’ve also made sure to break up the text using various heading sizes so the readers can easy scan through your document. Now you’re ready to click the publish button and send it out to the world. But wait! Did you proofread your post?

And I don’t mean scanning through it using the spellchecker to make sure all your spelling is correct. Did you actually go through and make sure your sentences make sense? Did you use the proper instance of every word (there, write, etc.)?

Proofreading Is Important

While spending a lot of time reading blogs, one thing I often notice is poor grammar. It can make the best post in the world seem less credible. Luckily, there is an awesome tool for WordPress that can help you. After the Deadline is an easy to use plugin that will scan through your post and look for any spelling or grammar mistakes. If it finds any, it will underline it with the appropriate color.

Here’s a screenshot of the plugin in action:

After the Deadline

As you can see, it’s easy to use. Simply click on an underlined word and it will give you recommendations.

It doesn’t catch everything, but it definitly helps find things you normally would overlook. I highly recommend using it on your WordPress powered blog. If you blog with WordPress.com, you already have the tool built in to your blog. You just need to click the green check mark to start using it.

5 Ways to Make Your Blog Timeless

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Blogging is immediate, particularly for niches that rely on breaking news realtime. Thus it’s easy to forget that readers will visit your blog and read posts months, years, and even decades after they were written. Here are five ways to keep visitors engaged with your content, and prevent them from bouncing after they scratch their heads in confusion over your outdated blog posts. [Read more…] about 5 Ways to Make Your Blog Timeless

5 Things Your News Posts Should Cover

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A couple of weeks ago, I came across a post detailing what every news article should cover. I unfortunately can’t seem to remember where I encountered it (if you know what I’m talking about feel free to leave a link in the comments), but the tips shared there make a useful foundation for writing news posts that are very useful for your readers—regardless of topic or niche.

Martyn Lewis presented the first One O'Clock N...
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In order of importance, here’s what I think every news post should include:

What Happened

Reporting on what happened is a given in any kind of news reporting, whether formal or not. In fact, the point of the source article was how all news articles cover this, but not the following.

Who Was Involved

Another given: no event is free from the influence of personalities or entities, nor are people or companies totally free from its influence. Yet with tight deadlines and lack of pertinent details, it’s easy to overlook this crucial requirement. Many events are significant enough to overshadow those who are involved, or those with the potential to be affected, but forgetting to include the who may leave readers wondering why the news you report is relevant to them.

How it Happened

Amazingly, most news reporting is content with fleshing out only the what and who, failing to mention how things happened in detail. The easiest way to cover this base is to zero in on a significant cause, and discuss how that led to a significant effect. Again, this is another way of making the news relevant to your readers, ultimately making it more relevant. People have an easier time relating to events when they understand how things happened.

How You Found Out About It

The source article said that journalists usually leave this out, based on the possibility that revealing their methods and research will diminish their “institutional authority”. Yet detailing how you found out about the news not only adds flavor to your post, it also helps convince readers of its accuracy. What would you believe more, a post based solely on the opinions and perceptions of the writer, or a compilation of perspectives and insights from various sources?

Background

It’s easy for a blogger to assume that readers automatically know everything about a given event or topic, especially if a blog enjoys a large regular readership. Yet detailing the background—the history and long-term implications—makes it easier for the reader to understand the news and put it into context. This also provides opportunities to link back to previous posts covering a particular topic or event. That’s always a good way to attract the traffic that authoritative sources enjoy, as the links lead visitors back to older posts.

It’s necessary to include all of the above when sharing news with your readers, if you want to establish your blog as an authority that people can rely on for detailed and updated news. The best part? Only your creativity limits how you can present these. Got any tips on how to represent current events to your readers? Hit the comments below.

5 Ways to Quickly Generate Blog Posts

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All of us have deadlines, post quotas, and traffic targets to meet. Whether self-imposed or an employer’s requirement, these goals all rely on producing content on a regular basis. Here are five ways to keep the content coming, specifically catered for use during limited time or dry idea spells. [Read more…] about 5 Ways to Quickly Generate Blog Posts